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Updated on:
January 23, 2023
August 15, 2019

Medical Billing Payment Posting 101

Dr. J is a Physician, MBA graduate, AAPC Certified Coder (COC), and ASQ Certified Six Sigma Black Belt (ASQ CSSBB) with 20+ years of experience in the Healthcare Industry. His key expertise areas include coding in multiple specialties, end-to-end RCM, multiple market segments, product and process innovation for the healthcare business, lean six sigma management, and process design and improvement.

ABA Providers Recover Dues From Patients To Efficient Your Account Receivables

Payment Posting 101 – A New Provider’s Crash Course on RCM

What is payment posting in medical billing?

Payment posting refers to the action of automatically posting the following:

  • Electronic insurance payments using electronic remittance reports
  • Insurance checks using Explanation of Benefits (EOB) Reports
  • Patient payments and print receipts

Why is payment posting important to my practice?

As a provider, your time is valuable. Between caring for your patients and running your practice, it’ll be hard to find time to process each payment manually . This is where the streamlining magic of payment posting comes in!

Streamlining this time-consuming task ensures that your revenue cycle management process flows smoothly and efficiently, guaranteeing that your cash flow is optimal. Having small errors in this step of your RCM process can lead to larger consequences down the workflow.

How can I optimize my payment posting and overall RCM processes?

  1. Check the posting data against the electronic deposits to ensure a match.  
  2. Quickly and accurately move balances to the patient’s responsibility and follow up for prompt payment.
  3. Hire an end-to-end RCM outsourcing company to handle the time-consuming, challenging tasks of your medical billing process.
  4. Process write-offs and adjustments quickly when they’re identified.
  5. Identify recurring issues with in-person collection issues for deductibles and copayments.

The fastest, most cost-efficient way to optimize your payment posting process, which will instantly improve your RCM process, is to outsource your payment posting tasks to the billing experts at Plutus Health. Let us help with tasks as specialized as your payment posting or as comprehensive as your entire revenue cycle management process.

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Faq

What are the top workforce challenges facing ABA therapy providers in 2025?

ABA providers are grappling with high staff turnover (up to 65%), rising burnout, administrative overload, and stagnant reimbursement rates. These challenges directly impact care continuity, clinical outcomes, and operational performance.

How does operational inefficiency affect ABA organizations?

Operational inefficiency costs ABA teams up to 10 hours per staff member per week, contributing to burnout, denied claims, and longer accounts receivable (A/R) cycles. These inefficiencies ultimately result in reduced revenue and patient dissatisfaction.

Why is burnout in ABA clinicians considered a financial risk, not just an HR issue?

Burnout leads to costly turnover, lower client retention, and decreased productivity. Recruiting and replacing a BCBA or RBT can cost up to $5,000 per hire, plus months of lost revenue and disruption to morale.

What are effective strategies for improving ABA staff retention?

High-performing ABA organizations invest in clear career pathways for BCBAs and RBTs, align compensation with market benchmarks, and foster peer-led mentorship, flexible schedules, and wellness programs.

How can ABA organizations reduce the administrative burden for clinicians?

Automation tools like Plutus Health's Zeus streamline eligibility verification, denial management, and billing, reducing manual workloads by 5–10 hours weekly per clinician and improving clean claim rates by 95%.

What's the ROI of outsourcing RCM in ABA therapy organizations?

Outsourcing revenue cycle management can improve collections, reduce denials by up to 30%, and free clinicians from billing-related admin tasks, resulting in better client care and financial outcomes.

What's a proven example of operational transformation in ABA?

One $200 million ABA network partnered with Plutus Health to automate eligibility and accounts receivable (A/R) processes. The result: $2M reduction in legacy A/R and a 97% Net Collection Rate.

How can ABA organizations prepare for value-based care models?

By improving operational efficiency, investing in technology, and ensuring workforce stability, ABA leaders can align outcomes with reimbursement. Plutus Health supports this transition with scalable RCM and automation strategies.

Dr. Jagadeesha. G. S

Dr. J is a Physician, MBA graduate, AAPC Certified Coder (COC), and ASQ Certified Six Sigma Black Belt (ASQ CSSBB) with 20+ years of experience in the Healthcare Industry. His key expertise areas include coding in multiple specialties, end-to-end RCM, multiple market segments, product and process innovation for the healthcare business, lean six sigma management, and process design and improvement.

FAQs

What are the top workforce challenges facing ABA therapy providers in 2025?
How does operational inefficiency affect ABA organizations?
Why is burnout in ABA clinicians considered a financial risk, not just an HR issue?
What are effective strategies for improving ABA staff retention?
How can ABA organizations reduce the administrative burden for clinicians?
What's the ROI of outsourcing RCM in ABA therapy organizations?
What's a proven example of operational transformation in ABA?
How can ABA organizations prepare for value-based care models?

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What is ABA therapy billing?
What CPT codes are used for ABA therapy in 2025?
How do you bill Medicaid for ABA services?
What are common ABA billing errors to avoid?
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