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Updated on:
January 23, 2023
December 14, 2021

RCM process improvement in ASC

Dr. J is a Physician, MBA graduate, AAPC Certified Coder (COC), and ASQ Certified Six Sigma Black Belt (ASQ CSSBB) with 20+ years of experience in the Healthcare Industry. His key expertise areas include coding in multiple specialties, end-to-end RCM, multiple market segments, product and process innovation for the healthcare business, lean six sigma management, and process design and improvement.

ABA Providers Recover Dues From Patients To Efficient Your Account Receivables

Ambulatory Surgical Centers(ASCs) must verify insurance, get authorization, and then submit a request when filing a claim. When done right, revenue cycle management (RCM) helps the medical service get paid as quickly as possible. 

However, healthcare insurance providers deny an average of 17% of in-service claims. Regardless of your RCM's current strength, there are key areas of improvement that will reduce claim denials and boost your practice's revenue.

 

Here are the top RCM improvement areas to focus on in your ASC.

Ensure your ASC Billing Staff or Outsourced RCM Provider Understands Authorization    

Patient representatives will sometimes give an inaccurate go-ahead regarding authorization. The amount of shifting information in medical codes even confuses medical practices of repeating procedures. Your billing resources need to understand payer contract limitations. Ensure they know what requires authorization and how to determine validity. 

 

Inform your surgeons what treatments a patient is authorized to receive. Sometimes, medical emergencies force surgeons to perform necessary operations outside of the scope of the original authorization. In such cases, surgeons must communicate these changes to billing staff.

Manage Patient Payment Options

When dealing without-of-pocket expenses, the best outcome is for patients to pay 100% of these fees. However, financial and communication limitations ensure that a percentage of clients will always struggle to pay on time. A recent survey shows that 54% of Americans have defaulted on their medical debt. To avoids training the patient/clinic relationship, communicate early. 

 

Let patients know their options and expected fees. When in doubt, state that you don't see the price or shoot for a high estimate. Expectations influence reactions. Also, make it easy for patients to pay. Set up a direct payment plan and offer prompt-pay discounts.  

 

Adopt Automated Verification and Billing Systems

Modern technology excels at automatic verification and tools to ensure patients' eligibility and search for authorizations. Additionally, systems can check codes and alert staff of a potential claim error before submission. 

 

Consider switching to an automatic system that sends patients notifications to avoid late bill submission. Some technology will instantly inform patients of changes before the procedure. Systems can automatically send notifications to the practice once a client opens an email/text or pays a bill. This knowledge lets ASCs adapt to the patient's situation and plan accordingly. 

 

Monitor other Sources of Insurance Denials 

Include the authorization number when submitting a claim. Doing so helps avoid unwarranted denials. However, quick authorization does not guarantee acceptance. Individual clinics have unique policy requirements. Clinics must understand these requirements before submitting a claim. Similarly, provide your physicians with these policy stipulations to avoid costly oversteps. 

 

Practices can minimize confusion by promoting specialized forms of treatment. Small ASCs especially should feel no obligation to advertise beyond their comfortable limit. Focusing on a few procedure types helps prevent numerous requirements from overwhelming your staff. 

 

Check CPT Code Changes 

Check to see if CPT codes have changed since the scheduling of a procedure. If these codes have changed, see if the payer offers retroactive authorization. Some payers will maintain the retroactive offer permanently. Others have tight timetables of a few weeks or 72 hours from the service date. If ASCs fail to get retroactive authorization during the set time frame, providers will deny claims. In such cases, an authorization may be impossible. 

 

Hire a Medical Collections Billing Service

Professional billing and collection services make RCM much easier. ASCs that hire such a service doesn't have to worry about inexperienced staff struggling with repeated denials. Professional billing services allow ASCs to redirect their staff power toward providing superior client care. 

 

Plutus Health makeshift easier for ASCs to avoid denials. If you struggle with billing, collection, and overall RCM Management, our expert team will get the fastest reimbursement possible and increase your practice's performance.

 

Key Takeaways

1. Inform your staff regarding authorization standards. 

2. Give patients options in terms of payment and inform them early of their obligations. 

3. Adopt automated processes to streamline informing patients and verifying benefits.

4. Check standards other than authorization like clinic policy requirements. 

5. Ensure CPT codes are the same as when you scheduled the procedure. 

6. Hire a professional billing service to benefit from a consistently high-quality RCM Process 

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Faq

What are the top workforce challenges facing ABA therapy providers in 2025?

ABA providers are grappling with high staff turnover (up to 65%), rising burnout, administrative overload, and stagnant reimbursement rates. These challenges directly impact care continuity, clinical outcomes, and operational performance.

How does operational inefficiency affect ABA organizations?

Operational inefficiency costs ABA teams up to 10 hours per staff member per week, contributing to burnout, denied claims, and longer accounts receivable (A/R) cycles. These inefficiencies ultimately result in reduced revenue and patient dissatisfaction.

Why is burnout in ABA clinicians considered a financial risk, not just an HR issue?

Burnout leads to costly turnover, lower client retention, and decreased productivity. Recruiting and replacing a BCBA or RBT can cost up to $5,000 per hire, plus months of lost revenue and disruption to morale.

What are effective strategies for improving ABA staff retention?

High-performing ABA organizations invest in clear career pathways for BCBAs and RBTs, align compensation with market benchmarks, and foster peer-led mentorship, flexible schedules, and wellness programs.

How can ABA organizations reduce the administrative burden for clinicians?

Automation tools like Plutus Health's Zeus streamline eligibility verification, denial management, and billing, reducing manual workloads by 5–10 hours weekly per clinician and improving clean claim rates by 95%.

What's the ROI of outsourcing RCM in ABA therapy organizations?

Outsourcing revenue cycle management can improve collections, reduce denials by up to 30%, and free clinicians from billing-related admin tasks, resulting in better client care and financial outcomes.

What's a proven example of operational transformation in ABA?

One $200 million ABA network partnered with Plutus Health to automate eligibility and accounts receivable (A/R) processes. The result: $2M reduction in legacy A/R and a 97% Net Collection Rate.

How can ABA organizations prepare for value-based care models?

By improving operational efficiency, investing in technology, and ensuring workforce stability, ABA leaders can align outcomes with reimbursement. Plutus Health supports this transition with scalable RCM and automation strategies.

Dr. Jagadeesha. G. S

Dr. J is a Physician, MBA graduate, AAPC Certified Coder (COC), and ASQ Certified Six Sigma Black Belt (ASQ CSSBB) with 20+ years of experience in the Healthcare Industry. His key expertise areas include coding in multiple specialties, end-to-end RCM, multiple market segments, product and process innovation for the healthcare business, lean six sigma management, and process design and improvement.

FAQs

What are the top workforce challenges facing ABA therapy providers in 2025?
How does operational inefficiency affect ABA organizations?
Why is burnout in ABA clinicians considered a financial risk, not just an HR issue?
What are effective strategies for improving ABA staff retention?
How can ABA organizations reduce the administrative burden for clinicians?
What's the ROI of outsourcing RCM in ABA therapy organizations?
What's a proven example of operational transformation in ABA?
How can ABA organizations prepare for value-based care models?

FAQs

What is ABA therapy billing?
What CPT codes are used for ABA therapy in 2025?
How do you bill Medicaid for ABA services?
What are common ABA billing errors to avoid?
How does credentialing affect ABA billing?

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How much will ASC Medicare payments increase in 2026?
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Why should ASCs invest in RCM automation in 2026?