Title: Office Manager
Location: Dallas, Texas
Requirement: Fulltime
Responsibilities
- Excellent office administration skills & prior experience successfully managing an office & staff.
- Answer incoming phone calls and direct to appropriate person or department.
- Serve as the first point of contact for all visitors and direct them to the person or people they are scheduled to meet.
- Handle incoming & outgoing mail and route to appropriate departments.
- Coordinate meetings and other office events.
- Manage the HR administration, Orientation and Onboarding of new employees.
- Track and Manage PTO, HR Polices and Time-sheets.
- Manage Customer/Vendor Contracts, I9 and update them on a regular basis .
- Work cooperatively and collaboratively with the employees on resolving conflicts.
- Strong Accounting/Bookkeeping Background, QuickBooks Accounts Receivables, Payroll is preferred.
- Proven expertise in professional bookkeeping & financial skills (QuickBooks expertise is preferred)
- Arrange business-related travel.
- Coordinate with IT on all office equipment, order and maintain office supplies,, prepare workspaces for joiners/leavers.
- Prioritize, schedule, and implement all tasks with a sense of urgency
Knowledge, Experience and Skills:
- 7+ years’ experience managing office operations
- Ability to embrace an open and diverse work environment .
- Technology savvy – working knowledge of Outlook, Teams, Zoom, PowerPoint, Excel, Word
- Problem solver and very resourceful in getting things done.
- Able to work under deadline pressure.
- Excellent organization skills and attention to details with ability to Multitask.
- Be resourceful and able to work efficiently even if given very little direction and information.
- Exercise sound judgment when making decisions and willing to ask if unsure.
- Requires effective oral and written communication skills, sound interpersonal skills and the ability to interface with all levels of management.
